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US Position
Full time opportunity

Executive Administrative Assistant


The Executive Administrative Assistant, will report directly to the CEO and support both the CFO and CEO, and also some of the US team members in a split responsibility with the other members of the administrative team. Ocergy’s team is entirely remote and work using MS team. The company is organized with headquarters in Oakland California and a significant subsidiary in Aix-en-Provence, France requiring flexibility and understanding of cultural differences.  Responsibilities will be multiple and diverse.



Successful candidate will:

Be responsible or participate in the following tasks:

•          C-Suite agenda and meetings scheduling

•          Support C-Suite in organizing Board Meetings and clients meetings, help preparing presentations and distributing required documentation.

•          Book international and domestic travels for the US team and ensure compliance with internal travel policy

•          Support the financial department with routine accounting activities (receiving and filing receipts, processing travel expense requests, etc.)

•          Support company operations & communication by preparing, organizing and disseminating information

•          Support company projects by following document control procedures, distribute documentation to client in a timely manner, accurately and observing the highest level of confidentiality

•          Manage schedule and work within deadlines and observe the highest level of confidentiality and accuracy.


Minimum Requirements:

•          Self motivated and proactive individual

•          Flexible, able to prioritize and manage tasks, sound judgement, maintain confidentiality and provide a high level of service.

•          Dependable and trustworthy, creative

•          Strong communication skills, experience with supporting a diverse team

•          Top class written and spoken English for business communication, Fluency in French.

•          Strong Proficiency in Microsoft Suite (Outlook, Excel, Word, PowerPoint, etc.)

•          2+ years of related experience required

•          Graphic design oriented a plus


Full time with flexibility, fully remote position, with authorization to work in the US. Pay commensurate with experience and qualifications. Benefits included